Product Quick Facts
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Huddle is cloud-based content collaboration and project management software founded with a single aspiration: to help people work better together. Established in 2006, with offices in London and San Francisco, Huddle has become a leader in cloud collaboration and content management for the enterprise. Since content collaboration means more than just file-sharing, Huddle offers tools to allow users to deliver the right information to the right people. Ease of use, security, value, support and commitment to your successes are the key ingredients to Huddle’s innovative solutions.
Huddle is a remarkably simple, yet powerful way to collaborate on content. Six fundamental aspects drive its project management software: file sharing, collaboration, projects, organization, customization and integration. Users can create content directly on Huddle, share it with a few clicks, and edit files with complete version control. Files will stay synced across every device, enabling users to be up-to-date with ongoing projects. Users can create secure workspaces with external partners, assign individuals and teams, and engage in conversations around files before submitting requests for approval. Huddles simplifies managing complex projects by allowing oversight of projects through both desktop and mobile devices. Automatic reminders can even be sent about tasks as deadlines approach. Content collaboration is customizable through Huddle’s option of creating a branded account that matches a company’s unique style, including custom URL and logos. Users looking to supercharge their workflow can connect Huddle with SharePoint to painlessly migrate data into the mobile cloud through its seamless file sharing software. In addition, the Huddle app can connect to other phone apps, enhancing content collaboration and productivity for the most contemporary users.
Huddle boasts an extensive client list including companies such as the U.S. Department of Homeland Security, the U.S. Department of Defense, the European Commission, NASA, P&G, Panasonic, Unilever, SEGA, and the National Geospatial-Intelligence Agency.
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Box for Business
To the consumer, Box is a basic cloud storage service. But to businesses, it’s a powerful collaboration platform. Beyond basic file sharing, Box offers enterprise security, mobile synchronization, version control, project management tools, and more.
Through the IT console, administrators can set up retention policies (for example, to retain specific files types for HIPAA compliance) custom access controls, and security measures. A quick single sign-on gives users access to all modules of Box without compromising data security. Since it doesn’t provide native document editing, Box integrates with Office 365 (and various third-party apps).
- Custom branding
- Mobile security controls (including MDM integration)
- Project/task management
- Password-protected share links
- Access stats and reporting
- Compliant with HIPAA/HITECH, SEC 17a-4 (FINRA), and PCI DSS
Confluence is a team collaboration solution owned by Atlassian — a vendor most known for their software development tools. But Confluence isn’t just for developers. It’s a cloud-based platform designed to help any kind of agile team “create, organize, and discuss work.”
The software lets you create unique spaces for each of your teams to store their work and collaborate in real time. Each space contains multiple “pages,” which use templates to capture meeting notes, project requirements and designs, and other assets. Through comments and @mentions, users can stay informed about changes to content and respond quickly to pressing issues. For greater elasticity, Confluence integrates with over 600 add-ons through the Atlassian Marketplace.
The system has a heavy project management bent, and if your teams aren’t used to agile methodology (requirements, sprints, stories, releases, retrospectives, etc.), Confluence may not be the best fit.
- Knowledge base
- Shared calendars
- Task management
- Agile development workflows
- Document editing
- Team sites/spaces
- Advanced search
- Team decision pages
Intranet Connections (IC) offers simple intranet platforms to help companies automate business processes, collaborate on work tasks, and keep employees engaged. The system is designed for easy implementation, but also to scale as businesses grow by offering a wealth of out-of-the-box features.
You’ll get the standard fare: document management, team sites, calendars, enterprise search, and so on. But Intranet Connections also has some capabilities you might not expect — such as its e-learning module, which lets HR managers create onboarding workflows and online training courses, or its social-style employee directory.
Unfortunately, this vendor doesn’t offer on-demand pricing, which makes sense, given the infrastructure of an intranet platform, but could be a big drawback for small-budget companies.
- Corporate social networking
- Mobile intranet
- Extranet portal (for secure third-party access)
- Shared calendars
- Help desk ticketing
- Alerts and subscriptions
- Employee milestones
- Document editing
- Company blogs
- Company polling
- HTML editor and design builder
Similar to Intranet Connections, Igloo provides an intranet platform for businesses of various sizes and industries. They’re currently responsible for over 10,000 collaboration sites, including those of IDC (International Data Corporation), Deloitte, and NetApp.
Their core product offering is built around blogs, calendars, file sharing, forums, task management, and wikis. It’s also positioned as a lower-cost, easier-to-use alternative to SharePoint, complete with a “SharePoint alternative evaluation kit.” They offer all-inclusive subscription pricing, per user, per month, which makes it an attractive option for smaller businesses looking to grow into an intranet.
One significant drawback is Igloo’s lack of in-app document editing. It can track version uploads and let users preview documents, but you’ll need to have separate program (i.e. Microsoft Office) to actually create and edit your documents.
- @mentions and notifications
- Moderated folders
- Links to related content
- Internal and external blogging, including WYSIWYG editor
- Shared calendars
- Discussion forums
- Microblogs and Wikis
- Task and subtask management
Google for Work
If you’re familiar with Google’s suite of productivity apps, Google for Work essentially takes these apps and optimizes them for business use under your company domain. The core package includes Gmail, Hangouts, Calendar, Drive, Docs, Sheets, Slides, Groups, Sites, and Vault.
More than 5 million businesses use Google for Work to stay productive and collaborate across the enterprise. The Google ecosystem offers a diverse, affordable alternative to other commercial platforms like SharePoint. Google provides tools for email, file sharing, real time document management, and communication, all which can be accessed from any location and any device. Its administrative controls let you easily manage users, file security, data archival, and a range of other functions.
- Email and chat archiving
- Drive file search
- Built in calendars and scheduling
- Video conferencing
- Simultaneous document editing
- Intranet sites
- Survey and form creation
Making Your Final Decision
Although these six represent some of the stronger players on the market, this is by no means a comprehensive list. There are dozens of team collaboration and file sharing solutions to consider, and even more if you include project and workflow management apps like LeanKit or Planbox.
Just remember, picking the right solution isn’t about “bad” or “good.” It’s about finding the right fit — for your needs, for your budget, and for your workflow.